Cover Letter Writing

A cover letter gives you the chance to show an employer why you are interested in the role and the company, how your background makes you a strong match, and what makes you stand out from other applicants. It should highlight how you can add value while also showing your written communication skills.

Header

At the top of your cover letter, include your full name, address, phone number, and email address, followed by the date. Beneath that, add the recipient’s full name, their title if you know it, the company name, and the company address.

Greeting

Whenever possible, address your letter to a specific person. If you cannot find a name, use the department title or a general greeting like “Dear Hiring Manager.”

Letter Content

Opening Paragraph
Start by explaining how you found the position and what role you are applying for. If someone referred you, include their name here. Share why you are interested in the company and what attracts you to this opportunity. End the paragraph with a brief summary of the top two or three reasons you are qualified for the job.

Middle Paragraphs
Use the next one or two paragraphs to expand on your qualifications with specific examples. Show how your skills and experiences connect to the company’s needs and the job description. Use language from the posting when it fits, including key terms and action verbs. Avoid repeating your resume word for word. Instead, focus on showing how your background makes you a valuable fit for this role and organization.

Closing Paragraph
Finish with a short paragraph that restates your interest in the position and thanks the employer for their time. Let them know the best way to contact you, and express that you look forward to the opportunity to speak further.